Privacy Notice

Who is CodeBlue?

  • CodeBlue is a New Zealand based group of companies with branches in Auckland, Wellington and Christchurch.
  • CodeBlue is a wholly owned subsidiary of FUJIFILM Business Innovation Corp Ltd.
  • For more information about us, please click here.

This privacy notice applies to all CodeBlue offices in New Zealand: Auckland, Wellington and Christchurch. Where: “CodeBlue” is used in this notice that means all companies who trade under the CodeBlue brand.

CodeBlue’s head office is
Level 3,
1 Nugent Street,
Grafton
Auckland 1023
New Zealand
NZ Company Number: 1566260

Email: [email protected]

Our Privacy Officer is Mathew Jose

Why we collect your personal information?

  • We collect personal information from you to supply you with the products or services you have requested or to advise you of new products or services we think you may be interested in.
  • We also collect personal information from you if you wish to apply for a position with us or are employed by us.
  • We do not collect personal information for use by others.

We collect personal information for some or all of the following reasons:

  • To enable us to provide the services you have contracted with us to provide.
  • To provide information to you about our products and services.
  • To develop and evaluate our products and services.
  • To provide content that you requested.
  • To assist with your support requests.
  • To answer your query.
  • To advise you of new products or services we think you may be interested in.
  • To consider employing you.
  • To meet our requirements as your employer.
  • To comply with our legal obligations e.g. tax obligations.

What personal information do we collect?

  • We will ask you to provide basic contact information in order to provide you the requested service.
  • As part of our commitment to giving the best service to our customers we record all phone calls answered in our service desk. This helps us to find ways for us to give you better service.
  • As a potential employee we collect personal information in order to process your application or establish and use employee records.

We will collect information that may include personal information about your employees (contact information) or yourself. If you are a doing business as a sole trader rather than as a company, registered charity, or other organisation, we will need to collect personal information about you in order to provide the contracted services.

Any optional information is clearly highlighted, and you can utilise our services without providing the highlighted information.

The following provides details of what personal information may be collected per service:

Emailing us

When you email us, we will collect your email address and any contact information provided. We will also collect the contents of your email.

Using CodeBlue services

When you sign up for CodeBlue services, we will ask you to provide basic contact information. We will also collect billing information.

Contacting our Service Desk

As part of our commitment to giving the best service to our customers we record all phone calls answered in our service desk for training, quality and service improvement.

We record calls:

  • for staff training purposes, helping us to improve the quality of our customer service and to ensure the information we provide is consistent and accurate
  • to ensure we have an accurate record of your call, which may be needed if there is a dispute.

We may release a recording of a call to a CodeBlue customer if this call is collected on behalf of this customer and this customer requests the recording.

Signing up for our newsletter

When you sign up for our newsletter we will collect your email address.

Tracking Information

We may collect statistical information about your visit to our website to help us improve it and track trends in usage.

Applying for a position or being employed by us

If you apply for a position as a CodeBlue employee, we will need to collect information about you, your work history, and other information in order to process your application.

If you are a successful applicant for employment, we will need to collect more information to verify your previous work history and establish your employee record which will include:

  • Bank account and tax file number details so that we can pay you.
  • Next of kin information in case of emergencies

How do we use tracking technologies including cookies?

  • We use cookies and other similar tracking technologies for a variety of purposes.
  • If you wish you can turn tracking technologies off.
  • We do not track you over time or track you on other websites.

A cookie is a piece of code that creates a file on your computer to track the pages that you view on our website. You may turn off cookies at any time. Most browsers have a feature that allows the user to refuse cookies, or issues a warning when cookies are being sent. Turning off cookies will not affect your ability to use this site.

The table below sets out the main tracking technologies that we use and what we use them for.

Type of technologyNameExpires afterPurpose
Persistent CookieGoogle AnalyticsNormally 2 yearsProvides CodeBlue with site management information to improve the web site’s operation.
Performance cookie 10 minutesLimits requests to high traffic sites.
Tracking/Targeting Cookie MonthsManages Google’s Doubleclick targeted advertising.
Tracking/Targeting CookieLinkedInNeverWhen you click on a LinkedIn link to our site it is recorded.
Tracking/Targeting CookieFacebook10 daysHelps Facebook with security and suspicious login activity but not identified with individual Facebook members.
Tracking/Targeting Cookie MonthsUsed to provide targeted advertising to the browser/user.

We do not track you over time and across other websites or allow third parties to do this whilst you are using our services. We therefore don’t respond to “Do Not Track” signals.

For more information about how we use tracking technologies, please email us.

Who do we share your information with?

  • We may share your information with our sub-processors.
  • We may share your information with the wider Fujifilm Group and our partners.

We utilise a number of sub-processors to enable the provision of services to you. Personal information may be provided to these sub-processors as part of delivery of the services. If you wish to know more about the sub-processors we use, please email us.

We may share your personal information with other companies within the wider Fujifilm Group or our partners to perform their functions.

We do not share your personal information with third parties for their own direct marketing purposes. We also do not sell or trade in your personal information for any other reason. However as detailed within Google’s privacy policy they may share information they have collected publicly and with their partners

If we sell our business, your personal information may be transferred as part of that sale.

We do not disclose your personal information to any third party other than those described previously or when legally mandated.

If you wish to know more about the sub-processors we use, please email us.

How do we secure your information?

  • We hold your personal information in a controlled and secure environment.
  • Your information is protected from unauthorised access, use and disclosure.

How long do we keep your information?

  • We only keep your personal information for as long as it is required.

We don’t keep your personal information for longer than required.

We will keep your personal information:

  • Until we no longer have a valid reason for keeping it.
  • Until you request us to stop using it.
  • For as long as required by law e.g. we keep invoice information for 7 years to fulfil our tax obligations.

We may keep just enough of your personal information to ensure that we comply with your requests not to use your personal information or comply with your right to deletion.

What are your rights?

  • You have the following rights in relation to your personal information:
    • The right to be informed.
    • The right to access
    • The right to correction
    • The right to complain.
RightHow we protect your rights
The right to be informedWe have published this Privacy Notice to keep you informed as to what we do with your personal information. We strive to be transparent about how we use your personal information.
The right to accessYou have the right to access your information. Please email us if you wish to access the personal information we hold about you.
The right to correctionIf the information we hold about you is inaccurate or not complete, you have the right to ask us to rectify it. You can correct your information by emailing us.
The right to complainYou have the right to complain if you feel that we have not responded to your requests to solve a problem.

How do you lodge a complaint?

  • You can make a complaint direct to our Privacy Officer.
  • You can also make a complaint to the New Zealand Privacy Commissioner.

You can complain by writing to:

Mathew Jose
CodeBlue
PO Box 112 311,
Penrose
Auckland, 1642
New Zealand.

Or email us.

You also have the right to make a complaint to the New Zealand Office of the Privacy Commissioner. Information about how to lodge a complaint is available on their website.

Will we change this privacy notice?

  • We may change this notice from time to time.